🏋 Built for independent gyms

STOP LOSING
REVENUE on autopilot.

Leads are ghosting. Trials aren't converting. Members are quietly quitting. Spotter runs the follow-up automatically — so every lead gets a response, every trial gets a nudge, and every at-risk member hears from you before they cancel.

Start Free Trial → Talk to the Founder
14-day free trial No credit card No contract
Live campaign dashboard
Your Gym Campaigns All running
🎯
Lead Follow-Up
3 sequences
Active
🏋️
Trial Conversion
4 touchpoints
Active
💪
Member Retention
3 sequences
Active
⭐
Review Generation
Sent today
Sent
+ 5 more campaigns running — 8 total automations active
Running automatically 24/7
28-40%
Annual member churn for fitness clubs
(IHRSA Industry Data)
50%
New members quit within
the first 6 months
$60K
Lost annually from preventable churn
at a 200-member gym
How It Works

LIVE IN ONE
afternoon.

No complex integrations, no IT setup. If you can export a CSV from your gym software, you can run Spotter.

01

Sign up and tell us your pain points

Create your account and select what's holding your gym back — leads ghosting, trials not converting, members going quiet. Spotter tracks your before-and-after automatically.

02

Upload your member list

Export from Mindbody, PushPress, Zen Planner, or any spreadsheet. Drop the CSV in. Spotter categorizes everyone and knows exactly who needs what message.

03

Watch 8+ campaigns run automatically

Leads followed up. Trials nudged. Inactive members reached. Best members asked for referrals and reviews. All on autopilot, all sounding like you wrote it.

8 Automated Campaigns

THE RIGHT MESSAGE,
every time.

From the second a lead hears about you to their one-year anniversary — Spotter runs every touchpoint automatically.

🎯

Lead Follow-Up

Someone fills out your form and never hears back? Spotter sends automatic sequences before they sign up somewhere else.

3 touchpoints over 7 days
🏋️

Trial Conversion

Free trials expiring without converting are wasted marketing. Spotter sends timed nudges throughout the trial window when intent is highest.

4 touchpoints during trial
💪

Member Retention

Spotter detects when a member stops showing up and sends warm outreach automatically — before it's too late.

3 sequences, triggered by inactivity
🌟

Referral Generation

Your happiest members are your best marketing channel. Spotter identifies them and asks for referrals at exactly the right moment.

Referred members have 4x higher LTV
⭐

Review Generation

A gym with 200 Google reviews ranks above a gym with 20, even if the 20-review gym is better. Spotter automates the ask.

Google + Yelp, sent at peak satisfaction
🔄

Aged Lead Re-Engagement

Leads who checked you out months ago aren't dead — they just need the right moment. Spotter re-engages with community stories and a timely offer.

3 touchpoints over 45 days
💝

Win-Back Campaign

Deactivated members who already know your gym are far easier to win back than finding new ones. Spotter reaches out with a personal note and an offer.

3 sequences over 45 days
🎉

Milestone Celebrations

30 days, 90 days, 6 months, 1 year. Spotter celebrates every member at the moments that build loyalty — automatically, personally.

4 milestone triggers per member
Milestone Celebrations

MESSAGES THAT FEEL
personal.

Write your message once. Spotter delivers it to every member, forever, exactly on cue.

30 Days

"That's when most people quit. Not you."

Short, genuine recognition at the moment members are most at risk of dropping off. Works better than any promotion.

90 Days

"You're officially part of the crew."

Celebrate 3 months and plant the referral seed while they're riding the high of consistency.

6 Months

"That's not a phase — that's a lifestyle."

Half a year deserves real recognition. Pair it with an incentive for maximum retention impact.

1 Year

A personal note from you, delivered automatically.

Write it once. Spotter delivers it to every member on their anniversary, for as long as you run the gym.

Raymond Vargas, Founder of Spotter AI
📍 San Diego, CA
Built by a founder who trains
"A friend dragged me to the gym in college and I never looked back."

Four years training 4 days a week taught me that getting stronger changes everything — your mindset, your discipline, how you show up. I built Spotter AI so gym owners can give that same transformation to more people.

I'm a biomedical engineer. When I'm not building this, I'm working on cancer research here in San Diego. I built Spotter because I kept watching great independent gyms lose members not because the gym was bad — but because nobody had time to follow up.

That problem is completely solvable. So I built the solution.

Raymond Vargas
CEO + Founder, Spotter AI
Book a call →
Savings Calculator

YOUR GROWTH
potential.

Enter your gym's stats and see your estimated monthly revenue recovery. Assumptions are stated — you should see the math, not just the number.

Book a 15-min call → Start Free Trial

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Free Guide

5 WAYS GYMS
LOSE MEMBERS
silently.

1

The 2-week attendance signal that predicts cancellation — and what to do the moment you see it

2

Why slow follow-up costs you 60-80% of interested prospects before they ever walk in

3

The gap between "stopped coming" and "cancellation call" — and how to use it

4

Why your best referral source (happy members) never gets asked at the right time

5

The local search ranking factor that's quietly sending leads to your competitors

Get the free guide

Research-backed, practical, no fluff. Straight to your inbox in under a minute.

No spam. Unsubscribe anytime.

✉️

Check your inbox.

The guide is on its way. Check spam if you don't see it in a few minutes.

Pricing

SIMPLE PRICING.
serious results.

Less than one part-time front desk shift per month. All 8 campaigns included — no add-ons, no contracts.

2-Week Free Trial — No Credit Card
$299
per month, cancel anytime
  • All 8 automated campaign sequences
  • Lead follow-up and trial conversion
  • Member retention and win-back
  • Referral + review generation
  • Milestone celebrations (30d, 90d, 6mo, 1yr)
  • Text and email messaging (Twilio + Resend)
  • Dedicated onboarding support
Start Free — Book a Setup Call

Best for independent gyms with 100-1,000 members

FAQ

QUESTIONS?
answered.

Yes — 14 days, completely free. No credit card required, no contract. Set up your gym, see your campaigns running, and decide if Spotter is worth it before you pay anything.
Simple CSV upload. Export your member list from Mindbody, PushPress, Zen Planner, or even a basic spreadsheet and upload it to Spotter. Takes about 10 seconds. Direct integrations are on the roadmap.
When you re-upload your member data (a quick CSV update), Spotter compares attendance patterns and detects members who have gone quiet. It then triggers the retention campaign automatically. The more often you update, the faster Spotter catches at-risk members.
No. Every message is written to sound like it came from your gym — personal, warm, and on-brand. You can review and customize every template. Most owners use the defaults as-is because they work.
Yes, anytime. No contracts, no commitments, no fees. If Spotter stops earning its keep, cancel in one click. We believe if it's not worth it every month, you shouldn't pay for it.
Independent gyms and boutique studios with roughly 100 to 1,000 members — CrossFit boxes, yoga studios, boxing gyms, personal training studios. Not built for large franchises or chains.

EVERY DAY WITHOUT SPOTTER
is revenue you're leaving behind.

Start your free trial and see exactly how Spotter runs your follow-up, conversions, and retention — all on autopilot.

Book a 15-Minute Call → Email Raymond directly

14-day free trial  ·  No credit card required  ·  No contract

Spotter AI — 14-day free trial, no credit card required

Book a Call →